The data backbone of TrajectoryGEO
GEO is a data-intensive discipline. Every client engagement runs on structured citation data - which AI engines mentioned the brand, in what context, on which queries, and how that changed week over week. The Data Entry Manager is the person who makes sure that data is accurate, organized, and ready to power reporting.
You'll run structured prompt queries across ChatGPT, Claude, Perplexity, and Gemini, record results with precision, identify patterns in citation behavior, and maintain the tracking systems our strategy and account teams rely on daily. This is a detail-oriented, process-driven role with real influence over the quality of work we deliver to clients.
What you'll do
- Execute structured prompt queries across ChatGPT, Claude, Perplexity, and Gemini on a regular cadence, recording brand citation results accurately for each client account
- Maintain and update client tracking spreadsheets, dashboards, and databases - ensuring all records are clean, consistent, and consistently formatted
- Build and document new tracking templates when clients add keywords, competitors, or target AI engines to their scope
- Identify and flag anomalies in citation data - sudden drops, competitor spikes, model behavior changes - and surface these to the strategy team in time to act
- Support the analytics team with export-ready datasets formatted for monthly client reports and quarterly business reviews
- Write and maintain standard operating procedures (SOPs) for all data collection workflows so processes are reproducible and quality-consistent
- Assist with onboarding new clients by establishing their baseline citation tracking from day one
- Continuously research and test new prompt formulations to improve citation detection accuracy across different AI models
What we're looking for
- 1+ years of experience in data entry, research operations, or a detail-heavy administrative role - ideally in a digital marketing, SaaS, or tech context
- Advanced proficiency in Google Sheets and/or Microsoft Excel - pivot tables, data validation, conditional formatting, and formula writing are daily tools here
- Exceptional attention to detail: you catch errors others miss and you care about data quality even when no one is watching
- Hands-on familiarity with AI chatbots (ChatGPT, Claude, Perplexity, Gemini) - you use them regularly and understand how their outputs can vary
- Strong written communication skills for documenting SOPs and flagging issues clearly to colleagues
- Comfortable working independently in an async remote environment, managing your own time and hitting daily data collection targets without micromanagement
- Bonus: experience with Airtable, Notion, Looker Studio, or any BI/reporting tool
- Bonus: background in SEO, content marketing, or digital analytics - understanding of why citation patterns matter will make you faster and more effective
Your package at TrajectoryGEO
Competitive Base Salary
Market-benchmarked compensation reviewed annually, commensurate with your experience and output quality.
Performance Bonus
Quarterly bonus tied to data accuracy metrics and on-time delivery of tracking outputs across all client accounts.
100% Remote
Work from anywhere. All tooling is cloud-based. Async-first culture means you set your own productive hours.
Learning Budget
Annual allowance for tools, courses, and resources to deepen your data operations and AI literacy skills.
Process Ownership
You won't just execute tasks - you'll own and improve the workflows. Your SOPs become the standard for how we operate.
Growth Path
Clear progression to Senior Data Manager and eventual Data Operations Lead as the team and client roster grows.